Position Overview & Specifications

About the role

We are looking for an Imports Administrator to assist our Imports team in managing the invoice process accordingly to validate all invoices against our internally approved standards, ensuring that Matalan pay the correct amount for the services required.

As our Imports Administrator you will be responsible for:

  • Processing invoices and credit notes in line with approved rate cards and payment guards, ensuring they are approved in a timely manner
  • Coding all charges to the correct and relevant nominals
  • Raising queries and/or disputes with 3P and service providers, pursuing credits as appropriate
  • Maintaining the control sheet of all invoices both historical and under query
  • Creating and maintaining weekly summary for management on number of invoices
  • Assisting the imports team when required to ensure imports activities are dealt with in a timely and accurate manner
  • Supporting the imports team when required to ensure imports activities are dealt with in a timely and accurate manner. Providing support and cover to relevant areas during peak periods and holidays
About You
  • Strong communication skills both written and verbally
  • Previous experience within an admin role and preferably within invoicing
  • IT literate with experience of Microsoft Office
  • Ability to build and maintain strong internal and external stakeholder relationship
  • Attention to detail and a high level of accuracy
About Matalan Founded in the early 1980s by John Hargreaves in Liverpool, Matalan is proud to serve its customers excellent quality at great value. With over 200 stores in the UK, a growing online presence and over 15,000 employees, working here is exciting, challenging, and above all fun! As part of the Matalan family, you can expect some great benefits and the opportunity to be part of our exciting vision - to become the UK’s most trusted value retailer. This is Retail Made Real. Matalan value diversity and don’t discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. We are committed to being an equal opportunities employer and encourage applications from all communities. Matalan wants to see every candidate performing at their best throughout the application and interview process and ultimately, in their role. We therefore encourage you to inform us of any reasonable adjustments you might need to enable this. In the event that a high volume of suitable applications are received, the post may close prior to the specified closing date. Please apply as soon as possible if interested. Benefits
  • Hybrid working, 3 days in the office, 2 days at home
  • Flexible start and finish times
  • Early Finish Friday every week (3 pm)
  • Early Finish Birthday- 2pm finish on your special day
  • Wellbeing day additional to annual leave
  • 25 days holiday plus bank holidays (increasing up to 30 days with length of service)
  • 20% discount in-store and online
  • Great development opportunities through our My Matalan offer plus the chance to develop on the job and access funding for professional qualifications
  • Group Life Assurance of 3 x salary